Round 2 Bidding Opens

All bids must be submitted, and packages received by CBIC by March 30.

This week marked the opening of bidding for Round 2 of CMS’s national competitive bidding, with the bid window opening on Monday. Providers must now submit all their bids in the DBidS online bidding system by 8:59:59 p.m. Eastern Time on March 30.

Additionally, providers must esnure all required hardcopy documents that must be included as part of their bid packages are received by the Competitive Bidding Implementation Contractor (CBIC) on or before March 30, 2012. All bidders must submit certain required hardcopy documents as specified in the Request for Bids (RFB) Instructions.

CMS urges all bidders to take advantage of the covered document review process. Under this process, we will notify suppliers that submit their hardcopy financial documents by the covered document review date (CDRD) of any missing financial documents. The CDRD for the Round 2 and national mail-order competitions is Feb. 29 – financial documents must be received on or before Feb. 29 to qualify for the covered document review process.

CMS noted that the covered document review process only determines if there are any missing financial documents. It does not indicate if the documents are acceptable, accurate or meet applicable requirements. Suppliers that submit financial documents by the CDRD will be notified of any missing financial documents within 90 days of the CDRD. Suppliers will be required to submit the missing financial documents within 10 business days of the notification.

Only suppliers that have registered in IACS and received a user ID and password will be able to access the online bidding system and submit bids. While target registration dates for authorized officials (AOs) and backup authorized officials (BAOs) to register for a user ID and password in CMS’ Individuals Authorized Access to the CMS Computer Services (IACS) system have passed, Registration will officially close on Feb. 9, at 9 p.m. Eastern Time – no AOs, BAOs, or EUs can register after registration closes. Suppliers that do not register cannot bid and are not eligible for contracts.

End users (EUs), as well as any AOs and BAOs who have not yet registered, should now be registering. If the AO for a provider has not already registered, CMS said it cannot guarantee that the AO will be able to complete the registration process before registration closes. If the AO does not register, the provider cannot bid and will not be eligible for a contract. In addition, suppliers whose AOs have not registered are at risk of experiencing delays in accessing the online bidding system to get a bidder number and thereby missing the opportunity to submit financial documents by the CDRD.

CMS advises that providers should follow the step-by-step instructions in the IACS Reference Guide posted on the CBIC website, www.dmecompetitivebid.com. To register, providers visit the CBIC website and click on “Registration is open” above the Registration Clock on the homepage. There providers will also find a registration checklist and Quick Step guides on the CBIC website. Providers should note that suppliers with multiple locations typically must register only one Provider Transaction Access Number (PTAN) that will submit the bid for all locations.

To bid, visit the CBIC website and click on “Bidding is open” above the clocks on the homepage.

About the Author

David Kopf is the Editor of HME Business.

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